How to Create WooCommerce Custom Order Status for Better Store Management

Are you looking to customize the order statuses in your WooCommerce store? Look no further! In this article, we will explore the ins and outs of WooCommerce custom order status. From understanding what it is to learning how to create and manage custom order statuses, we’ve got you covered. So, let’s dive right in and discover how you can take control of your order management system with WooCommerce customization options.

When it comes to managing orders effectively, having the ability to set custom order statuses can be a game-changer for online store owners. With WooCommerce’s built-in functionality, you can easily define unique order statuses tailored specifically for your business needs. Whether you want to add new stages like “Ready for Packaging” or “Out for Delivery,” or modify existing ones such as “Processing” or “Completed,” this guide will walk you through all the steps required. By implementing custom order statuses, not only can you streamline your workflow but also enhance customer experience by providing clear communication throughout their purchasing journey.

So without further ado, let’s get started on creating customized order statuses that align perfectly with your business processes in just a few simple steps!

Understanding WooCommerce Custom Order Status

WooCommerce allows you to create custom order statuses to suit your specific business needs. These custom order statuses provide a way to track and manage orders beyond the default set of order statuses available in WooCommerce.

Here are some key points to help you understand WooCommerce custom order status:

  1. Why use custom order statuses? Custom order statuses can be useful for various reasons, such as:

    • Tracking orders through different stages of fulfillment or processing.
    • Adding additional steps or workflow processes specific to your business.
    • Providing clarity and organization when managing a large number of orders.
  2. Creating custom order statuses: To create a custom order status in WooCommerce, follow these steps:

    • Install and activate a plugin like “Custom Order Status for WooCommerce” that enables this feature.
    • Navigate to the WooCommerce settings page and go to the “Statuses” tab.
    • Add a new status by specifying its name, slug (a unique identifier), color, icon, and whether it should trigger an email notification.
  3. Assigning custom order statuses: Once you’ve created your custom order status(es), you can assign them manually or automatically using rules based on certain criteria such as payment method, product type, or customer role. This flexibility allows for more precise control over how each individual order is handled.

  4. Managing orders with custom status: The Orders page in your WooCommerce admin dashboard provides filters based on both default and custom order statuses. You can easily sort and view orders based on their current status, making it convenient to manage and process them accordingly.

  5. Extending functionality with plugins: If you require advanced features like automation workflows or integration with third-party services/APIs based on specific events triggered by an order’s status change, there are several plugins available that extend the functionality of WooCommerce’s native capabilities.

In summary, understanding how to utilize WooCommerce’s custom order status feature empowers you to tailor the order management process to suit your unique business requirements. With the ability to create, assign, and manage custom statuses efficiently, you can streamline your workflow while providing an enhanced experience for both yourself and your customers.

Why You Need a Custom Order Status for Your WooCommerce Store

  • Enhanced Order Tracking: With a custom order status, you can create unique labels to accurately reflect the different stages of your order fulfillment process. This allows both you and your customers to easily track the progress of each order.

  • Improved Communication: Custom order statuses provide clear communication channels between you and your customers. By defining specific statuses such as “Processing”, “Shipped”, or “Delivered”, you eliminate any confusion regarding the current state of an order.

  • Streamlined Workflow: Having a customized set of order statuses helps streamline your workflow by automating certain actions based on these defined stages. For example, once an order is marked as “Paid”, it can trigger automated notifications to inform customers about their payment confirmation.

  • Better Customer Experience: Customers appreciate transparency and being kept informed throughout their purchasing journey. By implementing custom order statuses, you can proactively update them on important milestones like product availability or shipping details, resulting in a better overall shopping experience.

  • Efficient Inventory Management: Customized order statuses enable more accurate inventory management. By assigning specific labels like “Backordered” or “Out of Stock” to orders with unavailable products, restocking decisions become easier, preventing overselling or disappointing customers due to inventory errors.

Benefit Description
1 Enhanced Order Tracking
2 Improved Communication
3 Streamlined Workflow
4 Better Customer Experience
5 Efficient Inventory Management

In conclusion, having custom order statuses for your WooCommerce store brings several benefits including enhanced tracking capabilities, improved communication with customers, streamlined workflows through automation, better customer experiences from increased transparency, and efficient inventory management practices. Implementing this feature will undoubtedly contribute positively to the success of your online store.

Setting Up Custom Order Status in WooCommerce

To give your online store more flexibility and control over the order management process, you can set up custom order statuses in WooCommerce. This allows you to create unique status labels that match your specific business needs. Here’s how to do it:

  1. Install and activate a custom order status plugin: There are various plugins available that extend the default functionality of WooCommerce and allow you to add custom order statuses. Choose one that suits your requirements and install it on your WordPress site.

  2. Access the plugin settings: Once the plugin is activated, navigate to its settings page within the WordPress dashboard.

  3. Add new custom order status: Look for an option like “New Status” or “Add New Order Status” and click on it to create a new custom order status.

  4. Define the properties of the new status: You will typically need to provide a name for the custom status, assign it a color (for easy visual identification), and set whether it should be included in certain reports or emails sent to customers.

  5. Save changes: After configuring all necessary properties, save your changes by clicking on the appropriate button provided by the plugin.

  6. Assigning orders to custom statuses: To apply a custom order status to an existing or future order, go to WooCommerce > Orders in your admin panel, select an individual order, and locate an option such as “Change Order Status.” From there, choose your desired custom status from the dropdown menu provided by the plugin.

  7. Managing orders with customized statuses: Your newly created statuses will now be visible throughout WooCommerce where applicable—order lists, filters, email notifications—and can be used when managing orders according to their respective stages/statuses.

By setting up custom order statuses in WooCommerce using a dedicated plugin, you can streamline your store’s workflow while ensuring efficient tracking of each customer’s purchase journey from start to finish.

Creating and Managing Custom Order Statuses

Creating custom order statuses in WooCommerce allows you to better track and manage your orders. By assigning a specific status to an order, you can easily identify its progress within your system. Here’s how you can create and manage custom order statuses:

  1. Install a Plugin: To add the functionality of custom order statuses, begin by installing a plugin like “WooCommerce Custom Order Status” from the WordPress Plugin Directory.

  2. Activate the Plugin: Once installed, navigate to your WordPress dashboard, go to “Plugins,” find the “WooCommerce Custom Order Status” plugin, and click on “Activate.”

  3. Accessing Custom Order Statuses: After activation, locate the new menu item labeled “Order Statuses” under WooCommerce settings.

  4. Adding a New Order Status: Click on “Add New” button to create a new custom order status.

  5. Configuring Order Status Settings:

    • Enter a unique name for your custom order status.
    • Choose an appropriate slug (a lowercase alphanumeric identifier) for internal use.
    • Select an icon that visually represents the status (optional).
    • Specify if this status is considered as ‘Paid’ or ‘Completed’.
    • Determine whether customers should be notified about this status change via email.
  6. Assigning Colors: You have options available for selecting colors associated with each custom order status using either hex codes or color pickers provided by plugins.

  7. Managing Default WooCommerce Order Statuses: It’s also possible to modify default WooCommerce order statuses according to your needs by editing their names or changing their colors through similar steps mentioned above.

  8. Updating Orders with Custom Statuses: When viewing individual orders in WooCommerce admin panel, administrators can manually update the current state of any particular purchase using newly created custom statuses.

  9. Filtering Orders Based on Custom States: Using filters, you can easily sort and view orders based on their custom statuses in the WooCommerce admin panel.

Custom order statuses enable you to tailor your order management process to match your specific business requirements. By following these steps, you’ll be able to create and manage custom order statuses seamlessly within your WooCommerce store.

Customizing the Display of Custom Order Statuses

When using WooCommerce, you have the ability to create custom order statuses to better track and manage your orders. In addition to creating these custom statuses, you can also customize how they are displayed within your WooCommerce store. This allows you to tailor the order status labels and icons according to your specific business needs.

To customize the display of custom order statuses in WooCommerce, follow these steps:

  1. Accessing the Order Status Settings: Log in to your WordPress admin dashboard and navigate to “WooCommerce” > “Settings.” Then click on the “Advanced” tab.

  2. Defining a Custom Label: Under the “Order Statuses” section, locate the custom order status that you want to modify. Enter a unique label for this status in the provided input field.

  3. Choosing an Icon: Next, choose an icon that accurately represents your custom order status from FontAwesome’s library or upload a custom icon of your choice by clicking on “Select Image”. Icons help users quickly identify different types of orders at a glance.

  4. Assigning Colors: To make it even easier for users to differentiate between various order statuses visually, assign a color code or HEX value for each status by clicking on “Choose Color”. This will give each status its distinct visual appearance throughout your store’s administration pages.

  5. Updating Changes: Once you have made all desired modifications, remember to save changes by clicking on “Save changes”.

By personalizing how your customized order statuses are displayed within WooCommerce, you can provide clarity and streamline operations when managing orders through your online store platform.

Using Plugins to Enhance WooCommerce Custom Order Status Functionality

When it comes to extending the functionality of WooCommerce custom order status, plugins can be a great asset. These handy tools offer additional features and customization options that can enhance your overall eCommerce experience. Here are some popular plugins worth considering:

  1. WooCommerce Advanced Order Status Plugin: This plugin provides advanced options for managing custom order statuses in WooCommerce. It allows you to create new order statuses, edit existing ones, and customize their appearance on the admin dashboard.

  2. Custom Order Numbers for WooCommerce: This plugin enables you to set up a unique numbering system for your orders based on various criteria such as per-user or per-product basis. With this plugin, you can easily assign custom order numbers according to your business needs.

  3. Order Delivery Date for WooCommerce: If you want to allow customers to choose their preferred delivery date during checkout, this plugin is a perfect choice. It lets you add a calendar option where customers can select when they want their orders delivered.

  4. WooCommerce Notification: Custom Order Status Plugin: With this plugin, you can automate notifications related to custom order statuses by sending emails or SMS alerts whenever there is a change in an order’s status.

  5. WooCommerce Print Invoice & Delivery Note Plugin: Simplify your workflow by generating invoices and delivery notes directly from the WordPress backend with this helpful plugin. You can customize the layout and design of these documents while including crucial details like custom order status information.

  6. Advanced Shipment Tracking for WooCommerce: This feature-rich plugin allows tracking shipments seamlessly within your store using various carriers’ tracking services like UPS, FedEx, DHL, etc., enhancing customer satisfaction and transparency throughout the shipping process.

By leveraging these plugins alongside WooCommerce’s native capabilities for managing custom order statuses effectively, you’ll have greater control over your e-commerce operations while providing an enhanced shopping experience for your customers.

Note: Before installing any plugins, make sure to check their compatibility with your WooCommerce version and always follow best practices for plugin management to ensure smooth functionality and security.

Best Practices for Using Custom Order Status in WooCommerce

When using custom order status in WooCommerce, it’s important to follow best practices to ensure smooth operation and a positive user experience. Here are some tips to help you make the most out of this feature:

  1. Plan your custom order statuses carefully: Before creating any new order status, take time to analyze your business needs and identify what additional statuses are required. Keep in mind that too many custom statuses can confuse both your team and customers.

  2. Use clear and descriptive labels: When naming your custom order statuses, choose labels that clearly convey their meaning. Avoid ambiguous terms or internal jargon that might cause confusion.

  3. Customize the order management workflow: Create a logical workflow for each custom status based on your specific requirements. Determine which actions trigger a change in status and define the subsequent steps accordingly.

  4. Consider automation with plugins: To streamline operations, consider using WooCommerce plugins that allow you to automate certain processes associated with custom order statuses. For example, you can automatically send email notifications or update inventory levels when an order changes its status.

  5. Communicate effectively with customers: Make sure your customers are aware of the meanings behind different order statuses by providing clear explanations on your website or during the purchasing process.

  6. Leverage reporting and analytics tools: Take advantage of reporting features provided by WooCommerce or third-party extensions to gain insights into how different order statuses impact various aspects of your business, such as sales performance or customer satisfaction.

  7. Regularly review and optimize : Periodically review all existing custom order statuses to ensure they still serve their intended purposes efficiently. Remove any unnecessary ones if they no longer add value or complicate processes unnecessarily.

By following these best practices when utilizing custom order status in WooCommerce, you can enhance efficiency, improve communication with customers, and tailor the ordering process according to your unique business requirements.


In conclusion, implementing custom order statuses in WooCommerce can greatly enhance the efficiency and effectiveness of your online store. By creating unique order statuses that align with your business processes, you can keep track of orders more easily and provide better customer service.

Custom order statuses allow you to streamline your workflow by categorizing orders based on their progress or specific requirements. Whether it’s “Pending Approval,” “Ready for Shipping,” or “Out for Delivery,” these customized labels help you stay organized and ensure that each order is handled promptly.

Furthermore, having clear and distinct order statuses improves communication between team members involved in fulfilling orders. Everyone can quickly understand the current status of an order without confusion or delays.

By leveraging the flexibility provided by WooCommerce custom order statuses, you have the power to tailor your store’s operations to fit your unique needs. This not only boosts productivity but also enhances customer satisfaction as they receive timely updates about their purchases.

In conclusion, taking advantage of this feature offered by WooCommerce allows you to optimize your online store’s performance while delivering a seamless shopping experience to your customers. So why wait? Start implementing custom order statuses today and take control of your e-commerce operations like never before!

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